Privacy Policy

Effective Date: March 21, 2026
Last Reviewed: March 21, 2026

1. Who We Are

This website, nationalorganicsymposium.org, is operated by the ACS Division of Organic Chemistry, a subdivision of the American Chemical Society (ACS), in connection with the National Organic Symposium (NOS).

Questions about this policy: support@organicdivision.org

2. Information We Collect

Information you provide directly

We collect information you voluntarily submit through forms on this site, which may include:

  • Name, affiliation, and professional title
  • Email address and mailing address
  • Speaker, poster, and abstract submission content
  • Travel award applications
  • Registration and housing preferences
  • Survey responses

We only collect information that is necessary for the specific purpose of each form.

Information collected automatically

Our web server logs standard technical information including IP addresses, browser type, referring page, and pages visited. This information is used only for security monitoring and server administration. It is not used for behavioral advertising or sold to third parties.

We do not use Google Analytics or any cross-site advertising tracking.

3. Cookies

This site uses the following types of cookies:

  • Strictly necessary cookies: WordPress session cookies required for the site to function correctly, including form submissions and any authenticated areas.
  • Preference cookies: A cookie is set to remember your consent preferences when you interact with our cookie consent banner.

We do not set advertising, analytics, or tracking cookies. You can manage your preferences using the cookie consent tool available at the bottom of this page.

4. How We Use Your Information

We use the information we collect to:

  • Process speaker, poster, and abstract submissions
  • Administer travel award applications
  • Coordinate registration and housing logistics
  • Communicate with symposium participants and organizers
  • Operate and improve this website
  • Meet legal and organizational obligations

We do not sell, rent, or trade your personal information to third parties. We do not use your information for targeted advertising.

5. Third-Party Services

We use the following third-party services that may process data in connection with your use of this site:

  • Gravity Forms — form submission processing; data stored on our server
  • Akismet — spam filtering for submitted content (data processed by Automattic)
  • Yoast SEO — sitemap and meta data generation; no personal data collected
  • Wordfence — website security; may log IP addresses for threat detection

6. Data Retention

Form submission data is retained as long as it is needed for the administrative purpose for which it was collected. Server log data is retained for no more than 90 days. If you would like us to delete your personal data, please contact us (see Section 8).

7. Your Rights

Depending on your location, you may have rights regarding your personal data, including the right to access, correct, or request deletion of information we hold about you. To exercise any of these rights, contact us at support@organicdivision.org. We will respond within 30 days.

8. Contact

ACS Division of Organic Chemistry — National Organic Symposium
Email: support@organicdivision.org
Web: nationalorganicsymposium.org/contact-us

9. Changes to This Policy

We may update this Privacy Policy from time to time. The effective date at the top of this page will reflect the most recent revision. Continued use of this site after any update constitutes acceptance of the revised policy.